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Property Management Marketing: Writing a Marketing Plan


If you’re like most business owners, you understand that marketing is essential to the success of your company. However, creating a successful marketing plan can be difficult – especially if you’re new to the property management industry. In this article, we’ll provide tips for creating a marketing plan that will help your business succeed.

Key Components of a Property Management Marketing Plan

A great marketing plan has eleven sections as follows:

  1. Executive Summary
  2. Target Market Segments
  3. Unique Selling Proposition (USP)
  4. Pricing and Positioning Strategy
  5. Distribution Strategy
  6. Offers
  7. Marketing Materials
  8. Promotions Strategy
  9. Digital Marketing Plan
  10. Conversion, Referral, and Retention Strategy
  11. Financial Projections

We provide more detail for each of these key components below.


Executive Summary

The executive summary is a brief overview of your entire marketing plan. It should include your overview information from each of the other sections, such as your target market, unique selling proposition, key promotions strategies, and financial projections.


Target Market Segments

When it comes to marketing property management, it is important to identify your target market segments. Who are your most likely customers? Consider factors such as age, gender, income, location, and lifestyle when determining your target market segments.

For example, customers of a property management business may include:

  • Homeowners in a specific geographic area who are looking for a property management company to manage their rental properties.
  • Real estate investors who own multiple rental properties and are looking for a property management company to manage all of their properties.
  • Landlords who are looking for a property management company to manage their properties.
  • Businesses that own commercial properties and are looking for a property management company to manage those properties.

Once you have identified your target market segments, you can begin to develop your marketing strategy.

Break down each of these segments even further by considering their needs, wants, and pain points. For example, the needs of customers of a property management business may include:

  • The need to find a reputable property management company.
  • The need to find a property management company that is located near their properties.
  • The need for a property management company that has experience managing similar properties.

When you understand the needs of your target market, you can develop marketing messages and strategies that address those needs.

By understanding your target market segments, you will be better equipped to create marketing messages that resonate with them.

Create a winning marketing plan quickly & easily with our Ultimate Marketing Plan Template.

Unique Selling Proposition

Your unique selling proposition (USP) is what sets your property management company apart from other property management businesses. What do you offer that nobody else does?

For example,  your USP may be that you offer a 100% satisfaction guarantee or that you have a team of experienced property managers. Your USP should be something that is important to your target market and that differentiates you from your competition.

No matter what your USP is, make sure it is clear in your marketing materials. Your clients/customers should be able to see immediately what makes you different from the other business in their area.


Pricing and Positioning Strategy

Your pricing and positioning strategy will be determined by your target market segments and your unique selling proposition.

For example, if you are targeting high-end property management clients, your prices will be higher than those of a property management company that is targeting budget-conscious clients. Similarly, if you have a unique selling proposition that differentiates you from the competition, your positioning will be based on that USP.

Once you have determined your pricing and positioning strategy, be sure to communicate that information to your target market. Your prices should be clearly listed on your website and in all of your marketing materials.

No matter what your positioning strategy is, make sure your pricing strategy is competitive. Consider conducting a market analysis to see what other property management businesses with which you compete are charging for similar offerings.


Distribution Strategy

Your distribution strategy will determine how you reach your target market. There are many different ways to distribute your marketing messages, including:

  • Direct mail
  • Email marketing
  • Social media marketing
  • Print advertising
  • Online advertising
  • Word of mouth
  • Referral programs

Choose the distribution channels that will reach your target market segments effectively. For instance, if your focus is on businesses, distributing your marketing messages through email marketing and online advertising could be highly effective. On the other hand, if you are targeting homeowners, incorporating property management advertising strategies alongside direct mail and word of mouth can significantly enhance your outreach and engagement.

Your distribution strategy documents how customers will buy from you. For example, will they buy directly from you in-person? Will they buy online? Will they purchase from your partners, distributors, etc. 



Providing offers through your business is a great way to entice customers to make a purchase. Consider offering discounts for first-time buyers or loyalty rewards for frequent customers. 

Your offers should be based on your target market segments and your marketing goals. For example, if you are trying to increase brand awareness, you may want to offer a discount for customers who share your marketing materials on social media.

Once you have developed your marketing plan, remember to track and measure the results.


Marketing Materials

Your marketing materials should be based on your unique selling proposition and target market segments. They should be designed to grab attention and generate interest in your business.

Some of the marketing materials you might want to create include product brochures, flyers, and website banners. You will also want to make sure your branding is strong and consistent across all of your marketing materials.

Promotions Strategy

Your promotions strategy includes the methods you will use to attract new customers. It should be designed to generate excitement and encourage customers to try your business. 

Property management businesses should consider the following promotional strategies: 

  • Referral programs
  • Free consultations
  • Special offers
  • Events and open houses

Consider creating a promotional calendar to keep track of your promotions and make sure they are aligned with your marketing goals.


Digital Marketing Plan

In today’s digital age, it’s important to have a solid digital marketing plan. This will help you reach a wider audience and drive more traffic to your business.

Some of the digital marketing tactics you might want to use include search engine optimization (SEO), pay-per-click advertising, social media marketing, and email marketing. You will also want to make sure your website is mobile-friendly and easy to navigate.

Another digital marketing strategy is to create helpful content that educates your target market about your industry. This could include blog posts, infographics, eBooks, and whitepapers.

By creating a strong digital marketing plan, you will be able to reach more customers and grow your business.

Download our Ultimate Marketing Plan Template to quickly and easily complete your marketing plan.

Conversion, Referral, and Retention Strategy

Your conversion, referral, and retention strategy should be designed to keep customers coming back. Consider offering loyalty rewards, discounts for referrals, and other incentives to encourage customers to continue using your business.

You will also want to make sure your customer service is top-notch. Respond quickly to any complaints or concerns, and always go above and beyond to exceed customer expectations.


Financial Projections

Last but not least, you will need to create financial projections for your business. This will help you track your progress and ensure you are on track to meet your goals.

The key information to include in these financial projections are your monthly marketing expenditures and expected sales. Be sure to update your projections on a regular basis to reflect any changes in your business.



Creating a marketing plan is essential for any business, but it can be especially important for property management businesses. Marketing plans should include strategies to attract new customers, retain current customers, and increase sales.

By following these steps, you can develop a quality marketing plan that will help you successfully launch and grow your property management business. Just remember to be creative, think outside the box, and always put your customers first. With a little hard work and dedication, you will be well on your way to success!

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